Little Gasparilla Island Fire and Rescue, Inc. Board Meeting Minutes
January 1, 2018
Board Members Present: Paul Holmes, Conrad Coolidge, Roy Petteway, Dale Magoon (telephonically) and Andy Hagelin (telephonically).
Call To Order: Paul Holmes called the meeting to order at 10:35 A.M.
Board Members: Paul Holmes moved to have Roy Petteway serve as District 3 representative. Dale Maggon seconded the motion which was passed unanimously. Paul Holmes moved to have Andy Hagelin serve as District 1 representative. Dale MaGoon seconded the motion which was passed unanimously. Paul Holmes moved to elect Andy Hagelin as Chairman, Roy Petteway as Vice Chairman, Conrad Coolidge as Treasurer and Dale MaGoon as Secretary. Conrad Coolidge seconded the motion which was passed unanimously.
Fire Chief Report: Don Adams, Fire Chief presented the Fire Chief's Report as revised with December data which will be posted to the LGIFR website. Don Adams and Geoffrey Baron assisted with the Island cleanup last Saturday, December 30, 2018.
Fire Board Lot: John Tillis expressed interest in purchasing the lot owned by LGIFR. Tom McCoy will provide the previous Board's conceptual planning report. Roy Petteway and Andy Hagelin will discuss options and report at next meeting with respect to immediate fire house needs in the event that the firehouse lease is not renewed.
Fire Equipment: Paul Holmes moved to buy an EMS Kubota for up to $20,000.00 to be charged to the Equipment Replacement account. Andy Hagelin seconded the motion which was passed unanimously. The fire boat needs to be registered. Paul Holmes will follow up with Bob Weronik on the paper work needed for registration.
Litigation: Paul Holmes stated that the judge issued a summary judgment with prejudice in favor of LGIFR. Paul Holmes moved to not seek any restitution from the plaintiffs. Conrad Coolidge seconded the motion which was passed unanimously.
Next Meeting: The next meeting will be Saturday, February 3, 2018 at 10:30 A.M. at the firehouse. Motion to Adjourn: Paul Holmes adjourned the meeting at 12:12 P.M.
Dale Magoon, Secretary
Little Gasparilla Fire and Rescue, Inc. Board Minutes
February 3, 2018
Board Members Present: Paul Holmes, Roy Petteway, Andy Hagelin and Conrad Coolidge.Call to Order: Paul Holmes called the meeting to order at 10:35 AM.
Approval of Minutes: Paul Holmes made a motion to approve the minutes from the December 2, 2017 and January 1, 2018 meetings. Roy Petteway seconded the motion which was passed unanimously.
Financial Review: Conrad Coolidge reported that the 12/31/17 financials will be finalized next week. The Board will hold a budget workshop next Saturday at 10:30 A.M. Conrad Coolidge will request a review of the 2017 financials. Conrad Coolidge moved to have a credit card issued in the name of Bill Underhill. Andy Hagelin seconded the motion which was passed unanimously. Roy Petteway moved to have all previous authorized signers be removed from the bank accounts and have Conrad Coolidge, Paul Holmes and Andy Hagelin as authorized signers on the bank accounts.
Part time Firefighters: Paul Holmes explained that there is a shortage of part time firefighters that has resulted in significant over time expenses. Paul moved to accept the resignation of Don Adams as Fire Chief and to appoint Bill Underhill as Fire Chief effective March 1, 2018. Andy Hagelin seconded the motion which was passed unanimously.
Vehicle Status: Roy Petteway reported that the new medical Kubota is ready to be transported to the island and will coordinate the barge transportation next week. The white brush truck has not been sold. Bill Underhill will strip the white brush truck in preparation for delivery to the auction house. The Polaris will be sold. Roy will obtain an estimate for a fire Kubota. The Kodiak Hurricane registration paper work should be completed within the next week.
Fire Chief Report: Don Adams gave the Fire Chief Report which will be posted to the web site.
Fund Raiser: There will be a fund raiser on February 17, 2018 at 5:00 at Hideaway grill area. Proceeds of the fund raiser will be used to pay for equipment to be used on the fire Kubota.
Public Comment: Linda Soderquist asked about the status of the CERT training. Don Adams reported that the CERT training was completed but the final exam still needs to be given.
Date Of Next Meeting: The next meeting will be March 3, 2018 at 10:30 Adjournment: Paul Holmes adjourned the meeting at 12:15 P.M.
Little Gasparilla Fire Board Minutes
March 3, 2018
Board Members Present: Paul Holmes, Roy Petteway and Conrad Coolidge. Dale Magoon and Andy Hagelin attended by telephone.
Call to Order: Paul Holmes called the meeting to order at 3:33 PM.
New Fire Chief: Paul Holmes introduced the new Fire Chief, Bill Underhill.
Approval of Minutes: Roy Petteway moved to approve the minutes of the February 3, 2018 meeting. Paul Holmes seconded the motion which was approved unanimously.
Financials: Conrad Coolidge pointed out a discrepancy in the 2018 budget. Paul Holmes moved to have the 2018 budget discrepancy corrected and the corrected budget posted to the website. Roy Petteway seconded the motion which was passed unanimously. The 2017 financials will be posted to the website when they are available.
Equipment: Roy Petteway reported that the Medic Kubota is 100% operational, the F550 is at Eldreds Marina for delivery to the auction house and the Polaris has been taken to the Kubota dealer to be sold. Conrad Coolidge reported that the federal form showing ownership of the fire boat has not been received. Paul Holmes moved to approve the acquisition of a Kubota with a 70 gallon foam skid unit and a 5 1/2 horsepower pump not to exceed $20,000.00. Dale Magoon seconded the motion which was passed unanimously.
Fire House: The Fire House is on a month to month lease for $800.00 a month. Paul Holmes will negotiate with David Haynes for a long term lease on the Fire House.
Next Meeting: The next meeting will be April 21, 2018 at 3:30 P.M. Adjournment: Paul Holmes adjourned the meeting at 4:40 P.M.
Respectfully submitted, Dale Magoon, Secretary